Finance

Grant Applications

Please note that applications for grant funding to the Parish Council need to be given to the Parish Clerk by midnight on the 31/10/18.  Please see below for the grant application and Grant Awarding Policy.

Upcoming Finance Committee Meetings

All Meetings will start at 7pm and will be in the Parish Room (Internet Room), The Bear Car Park. 

Date Venue
04/12/18 2nd draft of budget in view of grants awarded in November
26/02/19 EOY forecast and review of earmarked reserves, asset register and risk assessments ready for end of year audit.
16/04/19 Preparation of audit and documentation for internal/external audit reviewed. Review of earmarked reserves.

Finance Commitee Minutes

Annual Financial Return and Audits 2017/18

Each year, the Parish Council's Annual Accounts are audited in accordance with guidelines issued by the Audit Commission.  The accounts for 2017/18 have been internally and externally audited and passed.  Please click on the below links for the relevant reports:

Please click on the relevant year to view previous statements.

Copies of the annual return can be produced at £2. For inspection of the annual return please put requests to the Parish Clerk and Responsible Finance Officer (RFO) Jane Clarke:

Burwash Parish Council
PO Box 61
Etchingham
TN19 7YZ

Email: burwashparishclerk@gmail.com     Tel: 07854699518

Precept 2018/19

Burwash Parish Council has increased the precept (annual budget) to £40,462.  The reason for this increase is due to the Parish Council taking on more projects throughout the village including but not limited to an increase of dog bins, additional grass cutting maintenance, increased spend on grants to local groups and charities as well as starting to save for future projects.

The Parish Council is always looking at new cost effective methods for delivering services/projects within the parish and will continue to do so.

The Parish Council is currently working to set the precept for 2019/20 expenditure.

Budget 2018/19

Each year the Parish Council works with the RFO to develop a budget for the key projects and overheads and to ensure that the expenditure does not go over the precept.  There are also the reserves which are made up of general reserves which the Parish Council has to have plus Earmarked Reserves.  The Earmarked Reserves are pots of money set aside for one off projects for the Parish.

Budget 2018/19

General and Earmarked Reserves 

Financial Regulations

Please click below for the current financial regulations.  These are reviewed each year at the Council's AGM.

Financial Regulations

Section 137

At times during the meetings and minutes Cllrs or the RFO will make refence to Section 137 Expenditure.  So residents are clear what this expenditure means a definition has been given below from the 'Good Councillor’s Guide to Finance and Transparency':

This refers to a section of the Local Government Act 1972, usually known simply as “Section 137”, which enables a local council to incur expenditure which is “in the interests of and will directly benefit its area or any part of it and some or all of its inhabitants”.

Section 137 is used when there is no other specific power available and confers powers to make grants to voluntary bodies, fund raising events, organisations providing not for profit public services, and to contribute to charities and disaster appeals.

The benefit accruing must be commensurate with the expenditure incurred, which is a decision for the council. Examples of s.137 expenditure include village histories, plaques, prizes, flood relief, landscaping and flower shows. Section 137 expenditure is limited to a specified amount each year, which is then multiplied by the number of electors in the parish. The set amount is updated and advised by DCLG annually.  The set rate per parishioner for 2018/19 is at £7.86.

Grants to Local Organisations

The Local Government Transparency Code requires local authorities to publish details of all grants to voluntary, community and social enterprise organisations.

Burwash Parish Council sets aside a sum of money each year to be awarded in grants to organisations for projects that will be of benefit to local residents.  Details of grants awarded over the last four years are detailed below, along with a copy of the Parish Council's grant awarding policy and an application form.

Grant Awarding Policy

Grant Application Form

Latest grants

Organisation

2015/16

2016/17

2017/18

2018/19

Battle Area Community Transport

£1,000

£1000

£1,000

£1,000

Bonfire Society 

£300 

£500 

£410

£400

British Legion - Burwash Branch 

 £150

£150 

 

£150

Burwash Brownies and Guides

 

 

£990

£500

Burwash Buzzy Bees Pre-School

 

 

£1,105

 

Burwash Cricket Club

 

 

£860

£1,000

Burwash Playing Field Association

£1,500 

£1,500 

£1,280

£2,000

Burwash Scouts

£600 

£500

£355

£300

Burwash Weald & Common MF Playing Field

£1,500

£1,500

£1,420

£2,000

CAB Bexhill

£750 

£500

£695

£500

Christ the King Church

£300

£300 

 

 

Rother Rural Trust

£250 

£250

 

 

St Bartholomew’s Church

£1,250 

£1,250 

£1,160

£1,100

St Philips Church

£500 

£500 

£1,315

£1,100

Burwash Village Hall

£500 

£1,000 

£870

£850

Burwash PPG -

Fairfield Surgery

     

£450

Burwash Common and Weald Residents' Assoc

     

£200

Expenditure over £500

The Local Government Transparency Code requires that local authorities must publish details of each individual item of expenditure that exceeds £500 on a quarterly basis.

2018/2019

2017/2018

2016/2017

Salaries & Pay Multiple

The Local Government Transparency Code requires local authorities to publish details (including job descriptions, responsibilities, budgets and staff numbers) of any senior employees earning over £50,000 per annum. 

Burwash Parish Council has no staff member earning over £50,000 per annum.

 

For a full list of events this month, please click here to go to the Burwash Parish Diary. If you have updates or wish to add details of future events please get in touch via burwashweb@gmail.com