Finance

Upcoming Finance Committee Meetings

All meetings for 2019/20 will be decided once the new Finance Committee members are elected at the Annual General Meeting of full council on the 14th May 2019.

Finance Committee Minutes

Annual Governance and Accountability Return 2018/19

Each year, the Parish Council's Annual Accounts are audited in accordance with guidelines issued by the Audit Commission.  The accounts for 2018/19 are currenty being audited internally and externally.  The Exercise for Public Rights will start on the 17th June.  All relevant reports will be posted onto this website.

Exercise for Public Rights for Accounts Ended 31 March 2019

Local Audit and Accountability Act 2014 Sections 26 and 27 The Accounts and Audit Regulations 2015 (SI 2015/234)  

Each year the smaller authority’s Annual Governance and Accountability Return (AGAR) needs to be reviewed by an external auditor appointed by Smaller Authorities’ Audit Appointments Ltd.  The unaudited AGAR has been published with this notice. As it has yet to be reviewed by the appointed auditor, it is subject to change as a result of that review.

Any person interested has the right to inspect and make copies of the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested. For the year ended 31 March 2019, these documents will be available on reasonable notice by application to: 

Jane Clarke
Burwash Parish Council
Clerk and Responsible Financial Officer
Address: PO Box 61, Etchingham, TN19 7YZ
Tel: 07854699518
Email: burwashparishclerk@gmail.com 

Commencing on the 17th June 2019 and ending on the 26th July 2019.

 Local government electors and their representatives also have:

  • The opportunity to question the appointed auditor about the accounting records; and
  • The right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.

The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the above dates only.

The smaller authority’s AGAR is subject to review by the appointed auditor under the provisions of the Local Audit and Accountability Act 2014, the Accounts and Audit Regulations 2015 and the NAO’s Code of Audit Practice 2015.  The appointed auditor is: 

PKF Littlejohn LLP (Ref: SBA Team)
1 Westferry Circus
Canary Wharf
London E14 4HD

Email: sba@pkf-littlejohn.com

This announcement is made by Jane Clarke, Clerk and Responsible Financial Officer for Burwash Parish Council.

Notices are displayed on the Parish Council notice boards.  For a copy of the notice please click here.

Previous Annual Governance and Accountability Returns

 Please click on the relevant year to view previous returns.

Copies of the annual return can be produced at £2. For inspection of the annual return please put requests to the Parish Clerk and Responsible Finance Officer (RFO) Jane Clarke.

Precept 2019/20

Burwash Parish Council has increased the precept (annual budget) to £65,000.  The reason for this increase is due to the Parish Council taking on more projects throughout the village including but not limited to traffic calming schemes, taking on the urban grass cutting contract, a flower planting programme throughout the Parish.  All of these and more make up the agree four year rolling plan which can be found here.

This will cost £51.55 per year to a Band D household.  This is still significantly lower than the national average. The average household precept across Rother is around £75.00.  

The Parish Council is always looking at new cost effective methods for delivering services/projects within the parish and will continue to do so.

Budget 2019/20

Each year the Parish Council works with the RFO to develop a budget for the key projects and overheads and to ensure that the expenditure does not go over the precept.  There are also the reserves which are made up of general reserves which the Parish Council has to have plus Earmarked Reserves.  The Earmarked Reserves are pots of money set aside for one off projects for the Parish.

Budget 2019/20

General and Earmarked Reserves - TBC after the first meeting of the Finance Committee

Financial Regulations

Please click below for the current financial regulations.  These are reviewed each year at the Council's AGM.

Financial Regulations

Section 137

At times during the meetings and minutes Cllrs or the RFO will make refence to Section 137 Expenditure.  So residents are clear what this expenditure means a definition has been given below from the 'Good Councillor’s Guide to Finance and Transparency':

This refers to a section of the Local Government Act 1972, usually known simply as “Section 137”, which enables a local council to incur expenditure which is “in the interests of and will directly benefit its area or any part of it and some or all of its inhabitants”.

Section 137 is used when there is no other specific power available and confers powers to make grants to voluntary bodies, fund raising events, organisations providing not for profit public services, and to contribute to charities and disaster appeals.

The benefit accruing must be commensurate with the expenditure incurred, which is a decision for the council. Examples of s.137 expenditure include village histories, plaques, prizes, flood relief, landscaping and flower shows. Section 137 expenditure is limited to a specified amount each year, which is then multiplied by the number of electors in the parish. The set amount is updated and advised by Ministry of Housing, Communities and Local Government (MHCLG) annually.  The set rate per parishioner for 2019/20 is at £8.12.

Grants to Local Organisations

The Local Government Transparency Code requires local authorities to publish details of all grants to voluntary, community and social enterprise organisations.

Burwash Parish Council sets aside a sum of money each year to be awarded in grants to organisations for projects that will be of benefit to local residents.  Details of grants awarded over the last four years are detailed below, along with a copy of the Parish Council's grant awarding policy and an application form.

Grant Awarding Policy

Grant Application Form

Latest grants

Organisation

2016/17

2017/18

2018/19

2019/20

Battle Area Community Transport

£1000

£1,000

£1,000

£1,000

Bonfire Society 

£500 

£410

£400

£350

Burwash Brownies and Guides

 

£990

£500

£400

Burwash Buzzy Bees Pre-School

 

£1,105

   

Burwash Cricket Club

 

£860

£1,000

£600

Burwash Weald Cricket Club

   

£1,000

£600

Burwash Playing Field Association

£1,500 

£1,280

£2,000

£1,250

Burwash Scouts

£500

£355

£300

£299

Burwash Weald & Common MF Playing Field

£1,500

£1,420

£2,000

£2,000

CAB Bexhill

£500

£695

£500

 

Christ the King Church

£300 

 

   

Rother Rural Trust

£250

 

   

St Bartholomew’s Church

£1,250 

£1,160

£1,100

£1,250

St Philips Church

£500 

£1,315

£1,100

£1,800

Burwash Village Hall

£1,000 

£870

£850

£850

Burwash PPG -

Fairfield Surgery

   

£450

 

Burwash Common and Weald Residents' Assoc

   

£200

 

Expenditure over £500

The Local Government Transparency Code requires that local authorities must publish details of each individual item of expenditure that exceeds £500 on a quarterly basis.

2018/2019

2017/2018

2016/2017

Salaries & Pay Multiple

The Local Government Transparency Code requires local authorities to publish details (including job descriptions, responsibilities, budgets and staff numbers) of any senior employees earning over £50,000 per annum. 

Burwash Parish Council has no staff member earning over £50,000 per annum.

 

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